The cost of fueling vehicles in your fleet is always a major concern. Fluctuating prices mean that when the cost of a gallon of fuel is high, more of your business budget must account for filling up. Although vehicle depreciation represents a bigger cost, managing fuel costs is important to run your fleet most efficiently (as is maintenance, productivity, and driver behavior). Both factor into predicting the life cycle of each vehicle, but here is a closer look at how fleet fuel costs impact your business.

Changing Fuel Costs: A Budget Nightmare

Businesses often rely on budget forecasting and establishing effective saving strategies. Fluctuating fuel prices put a dent in predictability. Managing your fleet therefore becomes a challenge, as does finding commercial service stations that offer the best prices. Strategies can include using mobile apps to locate the lowest price fuel stations and finding the shortest and most efficient routes.

Driver productivity and behavior are concerns as well. Part of your budget plan therefore requires training employees in being responsible when fueling up fleet vehicles. They must make sure tanks stay full, but tracking where they are at any given time is a challenge. Your business should therefore integrate a system for tracking fuel management and employee activity/fuel purchasing, so these data can be included in an overall plan for fleet management and budgeting.

Fueling Up vs. Fuel Storage

A business relying on a fleet may depend on service centers, or establish on on-site fuel storage and maintenance facilities. Fuel storage tanks are an option, but can incur various other costs and responsibilities, including having regular inspections and staying compliant with state and federal regulations. Deciding on one method over another requires comparing the costs and seeing where you can save employees time.

Emissions Control

Companies that think about a clean environment have options such as incentive funding. Grants and rebates are available as part of the EPA Clean Diesel program, and numerous state energy offices provide grants to businesses that ensure each fleet vehicle maintains cleaner emissions. Clean air vehicle projects are funded even at the regional and city levels, depending on the organizations involved.

The cost of fuel is a business concern whether you have just a handful of vehicles in your fleet, or hundreds. You can reduce the impact on your company and its budget by monitoring vehicle usage, fuel consumption, and employee activity. Finding all the resources to accomplish this can be a challenge, and an expense.

Fortunately, Quarles offers not only a fleet management system that gathers data on maintenance, fuel budgeting, routes, and so much more. It provides fleet fueling cards that include discounts and access to efficient fueling stations designated to serve fleet vehicles like yours. The service is designed to help get more miles per gallon, more horsepower, and reduce emissions and corrosion. A partnership can reduce the impact of fuel costs on your business, so you can focus more on the integrity of the fleet and quality of service to customers.